Skill sets Salaries Executive Assistant vs Administrative Assistant. They keep an office running while supporting the efforts of an executive, manager, business owner or professional group. Team Work. While administrative and executive assistants are both likely to answer phones, maintain schedules, edit documents, and prepare reports, executive assistants take this to the next level and may be responsible for researching topics, reading over documents, and even supervising other clerical staff … Curiosity and Research Ability. One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. Highlight the times you have run a project or event. Administrative assistants typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline. Executive assistants may typically work in a fast-paced environment and may be required to perform a variety of functions. The skills required to do so include organization, time management, multi-tasking, resourcefulness, fine attention to detail and follow-through –all the skills that make a great executive assistant. They often work with executives, managers, and other coworkers to provide them with the resources needed to complete their duties. Administrative assistants should be comfortable with Microsoft Office software or similar suites, including word processors, spreadsheets and tools for creating publications. Read more: Computer Skills: Definition and Examples. As you develop strong communication with your teammates and supervisors, you can also discuss implementing regularly scheduled and consistent business processes. Use tools and resources that can help you prioritize tasks, organize projects and manage schedules. Your work experience section should include the name of the employer, your job title, years of employment and a few bullet points with your strongest and most relevant accomplishments. Administrative assistants may also be required to be efficient at networking. Ways to test administrative assistant skills in interviews. Industry knowledge can help you land jobs that people with no industry experience can't handle. In this course you will learn about the tools of the trade such as email protocol, computer skills, and communication skills. Attention to detail is a part of this skill set, and executive assistants who can plan events, operations and processes while considering all angles of the project may be more likely to advance in their careers. Plan schedules, to-do lists and tasks in advance or the day before you plan to execute any projects or tasks. How to improve executive assistant skills 1. The main objective of a competent executive administrative assistant is typically to make the executive’s business life run smoothly and efficiently. Executive Assistant Skills: Definitions and Examples. Organizational skills like multi-tasking and implementing tools to stay abreast of developments can help executive assistants succeed in their careers. Time Management Skills: One must be able to prioritize to determine where time is best spent not only for their position, but for the executive they work for. These skills are obtained through a combination of education and work experience. Shown below is a typical job description, highlighting the major duties, tasks, and responsibilities commonly performed … Related: Ways to Become Indispensable at Work. Executive Administrative Assistant Resume. Verbal & Written Communication. Let's find out what skills an executive administrative assistant actually needs in order to be successful in the workplace. Taking calls, data entry, communicating information between departments and organizing and managing executive operations are just a few of the administrative skills that many assistants can possess. Administrative Assistants, particularly Executive Administrative Assistants, must also possess strong business judgment, professional etiquette and organizational, analytical and problem-solving skills to be able to interact with high-level executives both inside and outside of the company. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a position as an Administrative Assistant, suggesting that having these keywords on a resume are important for success as an Administrative Assistant. 1. Many times, an executive assistant may be the team member who reaches out to existing clients to find new leads. With careful attention to detail, you can notice missed signatures, complete job assignments on time and write professional emails with no spelling errors. They work closely with executives and so must always be on top of their game in producing excellent service for their principals as most executives don’t have the patience for sloppy assistants. During these quarterly reviews, you might also consider discussing updates on your workflow, increased productivity and other development areas you have been improving. 1. 4. How to list executive assistant skills on your resume. Working as an executive assistant at a startup is fundamentally different than doing so at a Fortune 500 company. The following list includes several hard and soft skills that can be essential to the role. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement. As an executive administrative assistant it's vitally important that you are very clear about the size and scope of the company's you've worked for. Oftentimes, they handle multiple schedules and task lists, manage several projects at once and keep track of company information and records. Acting as gatekeepers and problem solvers, their responsibilities go way beyond basic administrative work.They not only help manage inner office workings, but also maintain a balance between professional, familial, and social obligations. An administrative assistant should have a good grasp on software or apps in these areas: Email. Administrative assistants work with office software programs, including spreadsheets, databases, word... Communication Skills. Organization is important in the workplace, especially for assistants who work in office settings. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. You must be excellent at managing your time, as you have... 2. Good Communication Skills. Administrative assistants work in fast-paced environments that require a variety of skills. Set short-term objectives that help you visualize what you need to work on. Multitasking and time management are key skills for an executive administrative assistant, as she may be called upon to perform several duties in the same time frame. Similarly, if you can show employers how your skills achieved quantifiable results, you may also include that in your cover letter. Executive Administrative Assistant Job Description—Sample . You should focus on your experiences from the last 10 to 15 years. You can write your resume to clearly relate any required skills outlined in the job description while leaving out skills that the job requirements may not mention. Technology Skills. Three out of 10 surveyed (30 percent) in both groups, valued the ability of administrative … Make goals and set short-term objectives to help you complete tasks and move through your job responsibilities in more efficient ways. Job ad wants these executive assistant skills: (1) communication (2) saving time (3) executive project support. Administrative Assistants perform all administration-related works, either independently, or in collaboration with other admin assistants as a team. Nine Skills Needed to Become a Successful Administrative Assistant. To pursue a career in the administrative assistant field you must be adept in key skills necessary to perform the job’s duties. Communication is a critical administrative soft skill. Executive assistants commonly keep track of their executive's multiple schedules, so time-management skills may be considered an essential trait for executive assistants to possess. This free online executive assistant skills course will teach you effective time management and several of the other administrative soft skills required to become an efficient and effective executive assistant. (Try 3 Organizational skills. Administrative assistants must be able to handle many details and challenging situations at once. He should be comfortable with the computer platform required for the job. The role of an executive assistant is to provide administrative support to someone in a senior management or executive role. Get organized with your communications by prioritizing emails and messages. For example, 8.8% of executive administrative assistant resumes contained powerpoint as a skill. In this course you will learn about the tools of the trade such as email protocol, computer skills, and communication skills. Whether you are beginning your first job search or making a career change, a strong grasp of administrative skills can help you excel in a support role. Great Body Language. Examples of verbal communication skills include listening and responding appropriately and using the right tone for the situation. If they can think quickly, be flexible and think creatively, they can solve problems with ease. Executive assistants also need to be strategic planners. Essentially, critical-thinking skills can be a priority skill set to have when working as an executive assistant. If you are applying to a government position, use this guide to craft a clear and comprehensive federal resume. Assistants can be required to possess a variety of skills to be effective in their jobs, including a mix of hard and soft skills. When schedules change or new challenges arise, the ability to problem-solve is invaluable. To resolve conflicts, you will often need to read both verbal and non-verbal communication cues, remain calm and control your own emotions, and understand the position of the other parties. Additionally, you might also set improvement goals that are task-related such as improving the accuracy rate of data that you record digitally. We ranked the top skills based on the percentage of executive administrative assistant resumes they appeared on. Your skills section could look like this: The work experience section allows you to highlight how you’ve utilized administrative assistant skills in the workplace. Since communication skills can be key qualities of an executive assistant, you can start improving your administrative assistant skills by ensuring your communication with your executive and other staff is effective as possible. Administrative Assistant Skills for the Workplace. Because executive assistants communicate and interact with staff and clients daily, interpersonal skills such as teamwork and empathy can affect how they build working relationships for themselves and their firms. Since communication skills can be key qualities of an executive assistant, you can... 2. Having the technological skills necessary to perform data entry, manage team calendars, and... 2. Administrative assistants need to be pretty tech savvy in today’s world. You will also learn how to schedule and … Use this assessment for executive and administrative assistants as a tool to measure your skill level. 2. An Administration Assistant must be able to multi-task, to handle many challenging situations and details at once. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. Executive Assistant Resume: Sample and Free Template [2020] Use these Executive Administrative Assistant Resume Sample Bullets to create your Resume and land your dream job. Executive Assistant Skills; Administrative Support; Business and Administration Level 2; Essential IT Skills Level 2; Managing Public Money; Touch Typing Training; Microsoft Digital Literacy – Computer Basics; Fundamentals of Operations Management; Applied Operations Management – Aggregate Planning; Personal Assistant Training Course #1 Executive Assistant Skills… It’s that simple: an Executive Assistant is only as effective as the executive he or she assists. To highlight your skills on your resume, you might first consider how your skills match up to the job description. Then, as you move toward your productivity and performance goals, you may consider requesting regular feedback from your executives to show you how you are improving as well as other strategies to use so that you may continue developing in your career. This can help you organize what requires immediate attention as well as tasks that can be completed in minimal time. Similarly, you might consider using a priority matrix or model to help you categorize your communications from the least urgent to the most urgent priorities. Dependability and Reliability. Effective communication, exceptional organization and attention to detail are just some skills an executive assistant may possess. For instance, you might utilize scheduling software to help you streamline appointments you make, therefore decreasing time spent on organizing schedules and allowing more time for completing urgent tasks. Additionally, an executive assistant may utilize their network in finding investment opportunities, new product markets and new methods for operations. Administrative and executive assistants both need to be organized and good at communicating, both orally and in written form. This executive administrative assistant job description template is optimized for posting in online job boards or careers pages and easy to customize for your company. Knowing about Administrative Assistants Resume Skills will help you in optimizing your resume for Applicant Tracking System . Consider setting regularly scheduled client or project meetings, weekly tasks necessary for operations or bi-weekly conferences with department managers to help you gain insight into your performance and effectiveness in your role. Explore them below. Executive assistants’ job duties and skills will depend heavily on the type of industry and company for which they work. Highlight the times you have run a project or event. This generally requires excellent time management and project prioritization skills. Time Management Skills. Executive Assistant Job Description Example. Executive assistants communicate with supervisors, CEOs, staff, clients and other individuals on a daily basis. Administrative assistants are a foundational part of any workplace, helping others to succeed in the job. Microsoft Outlook is the most common, but many … Executives value Assistants who are easy to work with and have a can-do mentality. You must be able to put your questions to and get answers from others. The job of an executive assistant entails various administrative and clerical functions. Let’s dig a little deeper into that finding. This means you need to have a thorough understanding of computer software, browsers, and operating systems in order to perform the job. Based on our assessment, mastering the skills below and listing them on your resume is critical in … Attend professional development training that can help you develop different skill sets that improve your performance as an executive assistant. Executive assistants may commonly offer input on project details, event planning or finding flaws in a business process. Administrative assistants may support an entire workplace and should be able to correspond with coworkers and managers regularly. It’s not enough to be familiar with using computers in general. Administrative Assistants perform all administration-related works, either independently, or in collaboration with other admin assistants as a team. Additionally, the time it takes to hold conferences, complete projects and work with clients may be an assistant's responsibility to maintain, and possessing effective time-management skills can help assistants be successful in their roles. Executive assistant skills can include hard and soft skills such as technology skills, organization, communication and time-management skills that help them succeed in their roles. Software and applications for scheduling, recording data, keeping client and contact information organized and other technologies are often essential tools that executive assistants work with. Be sure to include any certifications you’ve earned, skill-specific classes you’ve taken or technology tools you’ve mastered. On your resume, you will likely want to include a skills section that includes various hard and soft skills. Additionally, you might also connect your listed skills to any achievements that are related. Oftentimes, an interviewer may ask you questions regarding your administrative experience as well as your professional strengths. Related: Ultimate Guide to Strategic Planning. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Remember that you and any person you train are representing … Both kinds of … Good Judgment. First, time management skills are key. Administrative employees often have to interact with employers, staff, and clients, either in person or on the phone. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. While these are pretty extreme examples, successful administrative workers don’t bat an eye when occasional requests fall outside of their job description. Many administrative assistants also handle a file management system, either physically or on a computer, and should be adept at storing and retrieving files. Executive assistants may need to develop creative solutions, make last-minute decisions or evaluate and develop methods and strategies for completing tasks and projects. Use the administrative assistant top skills and proficiencies below to help you effectively write your resume. Consider prioritizing the urgency of messages and emails as well as the communication methods you use. Acting as gatekeepers and problem solvers, their responsibilities go way beyond basic administrative work.They not only help manage inner office workings, but also maintain a balance between professional, familial, and social obligations. Read more: Communication Skills: Definition and Examples. Staying organized might be the most critical aspect of an executive assistant's skill set. An executive assistant is an administrative professional that assists the executive of a company in daily schedules, tasks and other company projects. Your boss may depend on you to be a technical ninja in areas he or she is not. It’s not enough to be familiar with using computers in general. Behind every successful executive is an exceptional assistant. The Effective Executive Assistant (EEA) builds value for the business by supporting the executive in such a manner that he or she is able to more effectively perform his or her job. The following soft skills make for a great assistant: time management, project management, strong communication, and active listening skills, as well as common sense, a flexible personality, attention to detail, natural curiosity and research ability. Organizational and Detail-oriented Skills. Technology Skills. Working as an executive assistant at a startup is fundamentally different than doing so at a Fortune 500 company. Administrative assistants need to be pretty tech savvy in today’s world. This ability to analyze all aspects of the organization can make an executive assistant an especially desirable candidate for the job. Executive assistants often have to plan meetings, conferences and even parties. Problem-solving skills like calculating budgets, planning multiple projects and tasks, scheduling various meetings and conferences and managing executive operations within a company can require effective problem-solving. In this article, you will learn eight tips to help you identify the skills you need and how to highlight them on your resume. Examples of organizational skills include planning, delegation and office management. If you are applying for an administrative assistant job, be sure to include related skills. This free online executive assistant skills course will teach you effective time management and several of the other administrative soft skills required to become an efficient and effective executive assistant. Read more: Active Listening Skills: Definition and Examples. This skill is also known as the ability to work autonomously. The day-to-day duties of an executive assistant often include administrative activities, like typing letters, writing reports, arranging … Executive Assistant ISN Lipmann, Inc. 2013–2018. Several years ago I was preparing for my first annual review with my new executive, Joan Burge, Founder and CEO of Office Dynamics International. Organization goes hand-in-hand with time management. Your boss may depend on you to be a technical ninja in areas he or she is not. An executive administrative assistant should have clerical experience and knowledge of administrative procedures such as human resources management and coordinating resources. 2 plus years proven Administrative/Executive Assistant experience is critical Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook Excellent communication, organizational & written skills, in addition to strong interpersonal skills Must be a team player and able to multi task 2 or more year’s business experience a plus 8 Must-Have Skills to Become a Stand-Out Administrative Assistant 1. Time Management. Office communications are sometimes sensitive, needing close attention to email addresses and information. Therefore, employers may require this hard skill of their assistants, as well as the ability to learn and utilize new and unfamiliar software and technology. 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